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Millions of people around the world are suffering daily from drought, famine, diseases, starvation and malnutrition. One Ummah are working in 15 calamity-stricken countries delivering food, water, medicine, shelter, education and more, whilst also building masajid, schools, orphanages and water sanitation projects. Your donations save lives. Choose an appeal and save a life today.

Finance Manager

Closing: Date: 01/06/2022

Job Description: One Ummah
Job Title: Finance Manager
Hours: Full Time
Salary: £30,000-£35,000
Location: Birmingham, England, UK
Responsible to: CEO and Operations Manager

One Ummah:

One Ummah is a faith based international relief and development agency, established with the hopes and dreams of bringing the world’s communities together and uniting against poverty. We aim to put the true light of Islam in practice by tackling poverty, changing lives and answering the calls of those in need. One Ummah has grown to be a key international relief and development agency working in over 15 countries worldwide on programmes such as water and sanitation, food, education, orphans support, healthcare, shelter, income generation and emergency disaster relief.

Job Summary:

One Ummah is recruiting for a skilled Finance Manager with demonstrable skills within finance and an aptitude for charity work. The Finance Manager will be responsible for the overall financial management of One Ummah and the day-to-day running of the department.

The Finance Manager will be responsible for ensuring financial controls, processes and systems are created (if necessary). In addition, the Finance Manager must ensure that the controls, processes and systems are being effectively implemented. The Finance Manager will also be responsible for ensuring that the One Ummah remains financially compliant.

The Finance Manager will create accurate reporting and present these in a timely manner to the management on a monthly, quarterly and annual basis. In addition, the Finance Manager will ensure that adequate financial forecasting is created and acted upon. The Finance Manager will work closely with the Operations Manager and will be instrumental within the One Ummah family.

Department:

Finance Department

Key relationships:

CEO, Operations Manager (OM), Staff, Board of Trustees

Scope & Authority:

• Overall responsibility of the finance function
• Managing financial controls
• Ensure the smooth administration and reconciliation of restricted income
• Managing the payable functions and payments
• Ensure compliance with internal finance policies
• Lead the payroll preparation process and PAYE
• Liaise with the banks to address routine queries related to accounts/payments.
• Reconciliation of funds across all platforms
• Liaising with HMRC, accountants and other finance-related entities
• Preparing all the support and facilitating the necessary paperwork required for a timely year-end audit completion
• Support the OM in a range of financial tasks such as, but not limited to – budgeting, variance analysis, and audit preparation
• To ensure that adequate financial recording, reporting and forecasting procedures are in place
• Ensuring One Ummah remains financially compliant
• Build upon financial procedures and systems if and when necessary
• Effectively manage a team of finance assistants

Key Accountabilities:

• Reconciliation of income and expenditure across all channels
• Ensure the smooth reconciliation of accounts by the finance officer
• Allocate income and expenditure to and from the correct funds
• Manage bank cheque, cash donations and petty cash systems
• Assess, scrutinise and approve payment requests
• Liaise with the bank for screening payments and provide supporting documents if and when necessary
• Manage direct debits and standing orders
• Pay weekly/monthly expenses
• Implement and maintain subscriptions calculation
• Keep accurate financial records of income, expenditure and related or supporting documents
• File invoices/receipts for all payments
• File all authorisation forms
• Create un-planned profit and loss reports
• Produce management accounts
• Create, update and file monthly and annual finance reports
• Create quarterly financial report to present to trustees
• Produce balance sheet reconciliations
• Prepare cash flow and management account packs for trustees and management
• Prepare project reports for the fundraising and programme functions
• Submit books and records to accountants each year
• Liaise with the accountant to ensure accurate funds reconciliation
• Submit end of year accounts to charities commission
• Create financials for annual trustee’s report
• Produce programs, admin income and expenditure forecasts
• Update budgets for programs and HR departments
• Gift Aid submissions
• Manage payment systems and liaise with payment providers
• Resolve technical email/telephone queries relating to finance
• Work closely and frequently with the programmes department to address issues relating to payments/invoicing/receipts
• Work closely with the OM and fundraising department to ensure financial accuracy and compliance
• Work closely with fundraising and website teams to ensure back-end reporting is correct
• Carry out any other departmental or finance-related tasks upon request of the CEO or OM

Person Specification – E = Essential   D = Desirable

The ideal candidate will be able to demonstrate that they have the necessary administrative, professional, technical skills and experience.

Qualifications:

• An accounting qualification (ACA, ACCA, CIMA or CIPFA) (E)
• Valid UK Driving License (E)
• Educated to University Level (D)

Experience:

• Proven track record working within a financial department (D)
• Experience working with accounting software or platforms (Sage, Xero etc.) (E)
• Bookkeeping experience (E)
• Experience of working in the UK charity sector (D)

Knowledge and Skills:

• Understanding of financial management in the charity sector (D)
• Excellent communication and interpersonal skills (E)
• Excellent MS Excel skills (E)
• Experience managing a team (D)

Commitment:

• Commitment to One Ummah’s vision and values (E)
• Commitment to One Ummah’s ethos (E)
• Understanding of the basic teachings and values of Islam (E)
• Commitment to community and social development values (E)
• Commitment to One Ummah’s policies and procedures (E)